Medical Records Specialist - Scanning and Records Retrieval

Shirley, NY, NY

Full Time

Mid Level

Medical Records Specialist / Scanning and Records Retrieval
Shirley, NY

At New York Cancer & Blood Specialists (NYCBS), we foster an environment where passionate professionals thrive. Our 200+ oncologists, hematologists, and staff across 25 locations are united by a mission: redefining what's possible against cancer and blood disorders. With cutting-edge treatments, groundbreaking research, and a patient-first philosophy, we're innovators reshaping modern medicine. Join our rapidly growing organization serving over 50,000 patients annually and unlock new frontiers in healing and hope.

In this role you will:

Retrieve Medical Records, Directly contact external healthcare providers to obtain medical records for new patients.
Utilize phone, fax, and electronic communication to request and follow up on medical records from external practices.
Handle sensitive patient information in compliance with HIPAA guidelines during record retrieval, storage, and management.
Ensure accuracy and completeness in the acquisition and management of medical records.
Achieve efficient and prompt retrieval of medical records, adhering to established timelines.
Organize and maintain medical records systematically and confidentially, both physically and electronically.
Execute the scanning and filing of paper medical records, transitioning them accurately to electronic formats.
Manage electronic medical records systems, updating and maintaining patient records as needed.
Accurately document the status of medical record requests, updates, and communications in Google Sheets or designated systems.
Conduct quality checks to maintain the accuracy and integrity of medical records.
Suggest improvements to streamline the medical record management process for greater efficiency.

We require:

High school diploma or equivalent; additional certifications or education in healthcare administration is a plus.
Experience working with medical records and familiarity with HIPAA regulations.
Strong communication skills, both verbal and written, for effective interaction with external healthcare providers.
Attention to detail and accuracy in handling sensitive patient information.
Proficiency in using Google Workspace, including Google Sheets, for data entry, organization, and record management.
Ability to prioritize tasks and meet deadlines in a fast-paced environment.
Strong organizational and time management skills.
Excellent problem-solving and critical-thinking abilities.
Flexibility to adapt to changing priorities and work independently as well as part of a team.

Salary up to $20.00 Per Hour based on experience and education. and benefits including Tuition Reimbursement, Health Insurance on day 1 of employment, Dental, Vision, Life Insurance, Short and Long term disability, 401k Plan, generous PTO time, 8 paid holidays (2 floating), and more.

Visit our website at: nycancer.com and follow us on Facebook.
New York Cancer and Blood Specialists is an Equal Opportunity Employer

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Our mission:

is to provide world-class, patient-centered affordable care to patients with cancer and blood disorders in their communities, close to family and friends.

Medical Records Specialist - Scanning and Records Retrieval

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